6 Best Laptops for Bookkeeping in 2023

By: Editorial Team

While most laptops can handle simple bookkeeping tasks, only a few can run advanced financial models. You need an option that can multitask and offer lag-free performance when running intensive software tools such as Microsoft Excel and Quickbooks. To give you an easy time shopping, we will review some of the best laptops for bookkeeping based on customer reviews and feedback. We will also answer some questions regarding bookkeeping laptops and discuss important factors to consider. Let’s get started!

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VISION COMPUTERS, INC. VCI Lenovo ThinkPad Z16 16" AMD Ryzen 7 PRO 6850H (Beats Intel i7-1255U), 16GB LPDDR5-6400 RAM, 512GB M.2 NVMe SSD, 2X USB4 (40Gbps), Wi-Fi 6, Bluetooth, W11P, Business Laptop
HP 2023 ProBook 470 G9 17.3" FHD Business Laptop Computer, 12th Gen Intel 10-Core i5-1235U (Beat i7-1195G7), GeForce MX550, 32GB DDR4, 1TB PCIe SSD, WiFi 6, BT 5.3, Backlit KB, Windows 11 Pro, BROAG
Dell Inspiron 5425 Laptop - 14-inch FHD+ (1920 x 1200) Touchscreen Display, AMD Ryzen 7-5825U Processor, 16 GB DDR4 RAM, 1 TB SSD, AMD Radeon Graphics, Windows 11 Home - Platinum Silver
What You Need To Know About The Laptops

It’s modern, stylish and super-fast.

It is powered by a 12th Gen Intel Core i5 processor and high bandwidth 32GB RAM.

It has a compact, lightweight design for portability.

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First Place
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VISION COMPUTERS, INC. VCI Lenovo ThinkPad Z16 16" AMD Ryzen 7 PRO 6850H (Beats Intel i7-1255U), 16GB LPDDR5-6400 RAM, 512GB M.2 NVMe SSD, 2X USB4 (40Gbps), Wi-Fi 6, Bluetooth, W11P, Business Laptop
What You Need To Know About The Laptops

It’s modern, stylish and super-fast.

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Runner Up
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HP 2023 ProBook 470 G9 17.3" FHD Business Laptop Computer, 12th Gen Intel 10-Core i5-1235U (Beat i7-1195G7), GeForce MX550, 32GB DDR4, 1TB PCIe SSD, WiFi 6, BT 5.3, Backlit KB, Windows 11 Pro, BROAG
What You Need To Know About The Laptops

It is powered by a 12th Gen Intel Core i5 processor and high bandwidth 32GB RAM.

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Best Budget
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Dell Inspiron 5425 Laptop - 14-inch FHD+ (1920 x 1200) Touchscreen Display, AMD Ryzen 7-5825U Processor, 16 GB DDR4 RAM, 1 TB SSD, AMD Radeon Graphics, Windows 11 Home - Platinum Silver
What You Need To Know About The Laptops

It has a compact, lightweight design for portability.

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Rating
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Last update on 2024-07-20 at 11:25 / Affiliate links / Images from Amazon Product Advertising API


Best Laptops for Bookkeeping Reviewed

When dealing with the realm of bookkeeping, selecting the ideal laptop poses its own set of challenges. You seek a device that is sufficiently compact to suit your workspace constraints while still delivering ample processing power and storage capacity to cater to your bookkeeping requirements. Here, we present a compilation of the top laptops renowned for their blend of sleek design, operational prowess, and efficiency—a worthwhile investment for any bookkeeping professional. The featured laptops are:


Buying Guide for the Best Laptop for Bookkeeping

Here are some factors to consider for a productive, accurate, and secure bookkeeping laptop:

Processing Power

Your laptop’s processing power significantly affects its performance. Since this factor depends on the type of processor, your device should have at least an Intel Core i5 processor or an equivalent AMD Ryzen processor. Additionally, check for several cores and higher clock speeds for improved data processing and multitasking. Remember, you will have difficulty running accounting software, processing complex data sets and financial models, and performing calculations without the right processor.

Storage

You don’t need a lot of space to store tables or spreadsheets. However, you should settle on a laptop with SSD storage for faster file retrieval and loading. Laptops with SSDs are also lighter and have a longer battery life. Also, get a laptop with a 256GB+ SSD if you have to store things other than tables and spreadsheets.

RAM

Laptops with large memories are preferred for extensive data analysis, computing, and lag-free running of simultaneous bookkeeping applications. 8GB of RAM is usually sufficient unless you frequently run large datasets or resource-intensive applications. For the latter, get options with 16GB+ RAM.

Security Features

Of all professionals, accountants understand the importance of data security the most. A laptop with hardware-based encryption,  Trusted Platform Module (TPM) support, and built-in security features such as facial recognition technology is highly recommended when handling sensitive information, as it ensures data integrity and prevents unauthorized access.

Typing and Input

Your laptop’s input heavily influences your typing and navigation experience. Get a laptop with a comfortable, backlit keyboard and an integrated numeric keypad for the best results. It should also support several input devices, including an external mouse or keyboard, for enhanced navigation and a comfortable experience. However, if you choose to buy a laptop without an integrated keypad, ensure it has the right ports or connectivity technology for an external numeric keypad.

Backup and Recovery

For most accountants, losing all bookkeeping data can be a nightmare. Therefore, on top of using excellent backup software, ensure your laptop supports automated backup solutions. You should also choose an option with excellent recovery options in case of data loss or system failure.


The Best Laptops for Bookkeeping

Here are the best laptops for bookkeeping available in the market:


Pros

  • It has enhanced privacy features
  • It has powerful internal components
  • It is equipped with productivity and digital wellness features.

Cons

  • Some users may find it too advanced.

The VCI The Lenovo Thinkpad Z16 is an excellent option if you want a modern, stylish, fast laptop for your bookkeeping tasks. It has several powerful features that can benefit small and large businesses, making it our first recommendation. For example, it is powered by an AMD Ryzen 7 Pro 6850H processor, which beats the revered Intel i7-1255U processor. You are guaranteed super-fast performance during long, heavy bookkeeping tasks or when running resource-intensive financial models and software.

We have to mention that this product is highly suited for virtual meetings, which is important for virtual or blended environments. It has an FHD camera with adjustable infrared technology and integrated AI-based noise-canceling microphones, making it a powerful collaboration tool. It is also equipped with Integrated Radeon   680M graphics besides the already-mentioned AMD Ryzen 7 PRO 6850H processor for enhanced visual performance and an extendable M.2 2280 PCle SSD for faster loading speeds and improved storage.

For enhanced security, this laptop has several privacy features, such as a presence detection feature that keeps your computer awake when in use and locks it when you move out of camera range, a privacy alert feature that goes off on shoulder surfer detection, triggering the Privacy Guard, and a Smart Display feature that blurs screens you are not looking at.


Pros

  • It is backed by a powerful 12th-generation processor.
  • It has a large memory for fast performance
  • It has a large, powerful display

Cons

  • Its large display size may affect its portability.

HP is known for its fast performance and durable products. Therefore, it isn’t shocking that the 2023 Probook 470 features high up on our list. It is packed with powerful internal components and features that support a range of bookkeeping tasks, giving accountants and business owners the needed peace of mind.

With a 32GB DDR4 SDRAM memory, this laptop ensures a smooth multitasking experience when handling different bookkeeping tasks. It is further backed by a 12th generation 1.3GHz/4.4GHz Core i5 processor for enhanced performance, a 1 TB PCle SSD for faster boot-up and file retrieval, and adequate storage space for accounting software and files. You also enjoy a 17.3-inch 1080p, IPS, narrow bezel anti-glare 300 nits display and a dedicated 2GB NVIDIA GeForce MX550 graphics card for a comfortable viewing experience and clear, vivid graphics when working with colorful financial models and infographics.

This device has 3 SuperSpeed Type A  5Gbps USB ports, Wi-Fi 6 and Bluetooth 5.3 technologies,  a full-size backlit keyboard, an HDMI  port, and a numeric keypad for enhanced connectivity and input. A USB Type-C 10Gbps USB port is also provided for fast USB power delivery and enhanced external display. A headphone jack is also included if you need to watch or listen to financial-related videos without external disturbance.


Pros

  • It offers a wide viewing angle
  • It is portable
  • It has a powerful processor

Cons

  • Its display has a low refresh rate

The Dell Inspiron 5425 is an excellent, affordable, portable bookkeeping laptop. At roughly $600, users enjoy several powerful features, including an AMD Ryzen 7 processor, a FHD camera, and  AMD Radeon Graphics.

For a comfortable bookkeeping experience and enhanced performance, this device has a 14-inch FHD, WVA, 250-nit ComfortView Plus display, a 16GB DDR4 3200 Hz memory, and a 1TB, M.2 PCIe Solid State Drive. The built-in dual microphones, MaxxAudio Pro-enhanced speakers, and AI sound enhancement features make the laptop loud and clear for a seamless experience, while the two USB 3.2 Gen 1 Type-A, HDMI, and USB 3.2 Gen 2 Type-C with Power Delivery and DisplayPort ports for enhanced connectivity.

This device also has a lid-open sensor, which turns it on fast, saving you time when handling pressing bookkeeping tasks.


Pros

  • It has a spacious, beautiful display
  • It offers up to 18 hours of battery life
  • It is supercharged by M2 for next-level performance.

Cons

  • It only has a one-year warranty despite being expensive.

We highly recommend the 2023 Apple MacBook Air if you need a good bookkeeping laptop that runs on macOS. It has excellent features that guarantee a seamless bookkeeping process and experience, such as an impressively big and impossibly thin 15-inch Liquid Retina display. It is also durable and light, thanks to the durable 100% recycled aluminum construction.

This laptop is powered by Apple’s unique M2 bionic chip, which provides a powerful 8-core CPU, 10-core GPU, and up to 24GB of unified memory for a powerful performance. It also guarantees power-efficient performance, allowing up to 18 hours of battery life. Other features include a quiet, fanless design, a 1080p FaceTime HD camera, and a one-year warranty. For fast and enhanced connectivity, this device has a MagSafe charging port, a headphone jack, and two Thunderbolt ports.


KUU Lebook Plus

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Pros

  • It is highly portable
  • It has rich interfaces
  • It has a 2K screen

Cons

  • It’s battery life is relatively short

The KUU Lebook Plus is an excellent option if you need a powerful 2-in-1 laptop for bookkeeping. On top of packing several powerful features, it supports three operation modes thanks to its detachable keyboard: studio, laptop, and tablet. Its lightweight and portable design makes it an excellent laptop if you are always traveling.

The Core i7-1165G7 quad-core processor, Intel Xe Graphics, built-in 16GB LPDDR4 RAM, and 512GB SSD  guarantee enhanced performance, superior multitasking, and adequate storage for an excellent bookkeeping experience. For a wonderful visual experience, the KUU Lebook Plus has a 12.6-inch 2K IPS 4:3 display. Other features worth mentioning include a detachable magnetic keyboard, a capacitive pen, fast charging ability, and rich interfaces.


Pros

  • It offers an excellent visual experience
  • A high-performance processor powers it
  • It has a strong, versatile build

Cons

  • It is larger than other options, which may hamper its portability.

Like the KUU Lebook Plus, the Lenovo IdeaPad Flex 5 Laptop is a 2-in-1 model with several useful features and specifications. It is powered by an AMD Ryzen 7 7730U processor,  16GB SO-DIMM RAM, and a 512GB SSD for enhanced performance and multitasking abilities.

The 16-inch FHD anti-glare display ensures a broadened viewing angle, remarkable color and clarity, and minimal eye strain for long bookkeeping sessions. The laptop’s 360-degree hinge is tested for toughness and durability, allowing you to work and stream from any angle. Other features worth mentioning include superior Wi-Fi 6 connectivity and multiple ports.


Conclusion

You need a laptop that can guarantee an undisturbed bookkeeping process and experience, which calls for certain specific features and options, which we’ve fortunately covered. Of the laptops we reviewed, we highly recommend the VCI Lenovo ThinkPad Z16 owing to its enhanced privacy, productivity, and digital wellness features. It also has powerful internal components, such as a 16GB LP DDR5-6400 RAM for guaranteed performance. In second place is the 2023 HP Probook 470 G9, which has several impressive features, including a 12th-generation Intel Core i5 processor, 32GB DDR4 memory, and a 1TB PCIe SSD. It’s also well-priced compared to other options in the same league.

We have also included the Dell Inspiron 5425 if you need a portable, affordable laptop. Despite its low price, it packs equally impressive features and accessories, including an AMD Ryzen 7 processor, 16GB DDR4 RAM, and a 1TB SSD. You can also consider the 2023 MacBook Air, KUU LeBook Plus, and Lenovo IdeaPad Flex 5, which we’ve reviewed, when shopping for an excellent bookkeeping laptop.


Frequently Asked Questions

How Can I Ensure My Laptop is Compatible with My Favorite Accounting Software?

To confirm if your laptop can handle your favorite accounting software, check for the software’s system requirements on the developer’s support pages. Remember to also check whether it can run compatible software for cloud-based accounting tools or solutions.

Which Specifications Should I Consider When Getting a Laptop for Bookkeeping?

A good bookkeeping laptop should have certain specific features. Since most accounting tasks require you to multitask, settle on a laptop with a powerful processor, a fast solid-state drive (SSD), ample storage (256GB+), and a clear and vibrant display. You can also check for compatibility with external devices if you prefer using a wide external monitor or for presentations.

Should I Get a Bookkeeping Laptop with a Dedicated Graphics Card?

You don’t need a laptop with a dedicated graphics card for bookkeeping unless you plan on using it for other graphic-intensive tasks like gaming or video editing. However, a dedicated graphics card can help you access colorful financial models and infographics quickly; therefore, consider your everyday tasks before completely ruling out your laptop’s graphics.

How Can I Achieve Better Productivity with My Bookkeeping Laptop?

Consider connecting your bookkeeping laptop to a good business monitor for maximum productivity. A dual-screen workspace guarantees enhanced flexibility, allowing you to stay productive without too much strain. It’s also highly recommended for multitasking and presentation. Check for HDMI and USB-C support to confirm whether your laptop supports external connectivity.

Which Operating System Should I Go for When Getting a Bookkeeping Laptop?

The two most common operating systems, i.e., Windows and macOS, can be used for bookkeeping as they are compatible with most bookkeeping software. Therefore, the decision to settle on either depends on personal preference unless your preferred accounting software is only compatible with one.

Which Keyboard and Input Devices Should I Settle for When Choosing a Bookkeeping Laptop?

You need a quality keyboard and excellent input devices in a bookkeeping laptop. Ensure the keyboard is comfortable, responsive, backlit, and fitted with a numeric keypad for increased flexibility and quick data input. Your laptop should also have a precise, responsive keypad and support an external mouse for enhanced navigation.